October 23, 2012

Law Practice Magazine :: Product News

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 Table of Contents | Features | Frontlines | Technology | Business

January/February 2011 Issue | Volume 37 Number 1 | Page 34


New Labelers for Fast, Easy Office Organization
DYMO LabelManager PnP is a new lightweight and compact labeler, ideal for desktop use. With no software to install, the label maker plugs right into a PC or Mac to create professional looking, customized labels using the fonts and graphics stored in the computer. It conveniently charges via USB, so no power adapter or batteries are needed. DYMO’s new LabelManager 420P is a portable powerhouse for heavy-duty labeling needs. It extends productivity for users who need vast quantities of labels for massive filing, archiving, warehousing and asset management functions. It can print barcodes, logos and batch labels from data files, and has an easy-to-see, large four-line graphic display with back lighting.

Easy Gift Giving Throughout the Year
GiftsOnTime.com has launched a free online tool that enables professionals to select and schedule client gifts, celebrating any occasion, to be delivered throughout the year. In less than one hour, users can schedule personalized gifts for the entire year to recognize clients on their birthdays, anniversaries or other important occasions. The service helps busy professionals save time and money—and show their appreciation for clients in a way that gets noticed. The online platform is revolutionary in its ability to facilitate targeted “future gifting,” and includes an easy-to-use data extraction tool that will upload contacts directly from databases like CCH’s ProFX Tax, Salesforce.com or simply an Excel spreadsheet.

RealPractice Launches Marketing and Management Platform for Solo and Small Firms
My RealPractice is a new marketing and practice management platform for small firms that provides an easy Web site builder, an intuitive practice dashboard, intelligent alerts and suggestions, matter and task management, professional invoice creation, marketing ROI tracking, social media linkage and search tools for premium research–all in one place and free to use for solo lawyers. The service was created to solve common small firm technology challenges via an easy, secure and flexible online platform. Among other features, users can quickly and easily access templates to create attractive Web sites that integrate with other parts of My RealPractice. They can view their practice dashboard, including task tracking, contacts, industry news, alerts and social media, and get intelligent alerts and suggestions. The platform enables lawyers to efficiently manage contacts, matters and tasks. Users can keep track of time and billing associated with matters and create and produce professional and flexible client invoices. In addition, RealPractice is offering a variety of marketing packages to help firms find prospective clients. My RealPractice provides an economical and flexible alternative to expensive, client-server practice management systems. Beyond just managing their practice, My RealPractice helps lawyers with marketing services, templates, tools and training.

Folder-Sharing Capability Added to WestlawNext
Thomson Reuters has added new folder-sharing capabilities to its legal research system WestlawNext. Managing the collective knowledge is at the core of the new folder-sharing feature. It gives lawyers and research teams a simple and intuitive way to contribute to, and draw from, the firm knowledge base and collaborate with team members across the office or across the country in real time. Folder sharing makes it easy for anyone in an organization to create, share and modify folders and it eliminates the need to redo research that’s already been done. For example, researchers can start a new research project by reviewing folders created by internal experts. Librarians can develop folders and subfolders that focus on current awareness, topical knowledge or practice-area expertise and make those folders available to all lawyers in the firm. While it’s easy to share folders, the owner of the original folder is in control by deciding who is allowed to review and contribute research to any particular folder. New research is clearly labeled, making it easy for team members to stay up-to-date as well. Team members can also store documents and selected text in folders that can be accessed by designated team members or made available to everyone in an organization.

Rocket Matter Integrates with Dropbox Online Document Service
Rocket Matter users can now easily associate Dropbox files with their client cases. Rocket Matter is a Web-based legal practice management and time and billing solution for small to midsize law firms and Dropbox is an Internet document backup service. With the new integration, Rocket Matter users can associate matters with Dropbox folders, allowing them to view documents associated with a given client case. Because Dropbox synchronizes with the user’s local file system, no file uploading is necessary. Users can leverage the massive amounts of documents they currently maintain with Dropbox and easily access them through Rocket Matter’s Web interface. In addition to Dropbox integration, Rocket Matter also added matter-level user permissions based on requests from some of its larger firm users. Now, each matter can be viewed by everyone in the firm, only the matter creator, or specified individuals.

Orion Now Syncs with Smartphones
Orion Law Management Systems, Inc. has announced its new Exchange
Sync Module to enable real-time synchronization of contacts, tasks and calendar items between Orion’s Practice Management System and Microsoft Outlook via direct access to Microsoft Exchange. Orion users can now view and edit information directly from smartphones, which frees them to work whenever and from wherever it is convenient—the office, home or on the road. Exchange Sync facilitates mobile communication and streamlines data entry by sharing the information between the systems and smartphones. For example, Exchange Sync allows Orion contact and calendar event information to be populated to Outlook, which is then pushed to attorneys’ smartphones. This functionality can help boost convenience, productivity and versatility for legal professionals.

Microsoft Announces New Unified Communications Software
Microsoft Lync, the next generation of Microsoft unified communications software, was launched in December. Lync is the new brand for Microsoft Office Communications Server (OCS), Microsoft Office Communications Online and Microsoft Office Communicator. For law firms, Lync offers a superior method for tracking calls. Current users report reduced costs since replacing PBX systems with Web and teleconferencing, more flexible phone access, and easier internal collaboration and training with fewer calls to the help desk. Lync improves on OCS by providing a complete communication system, including features such as E-911 and seamless PBX integration. Lync’s sleek new user interface has advanced features: skill expert search, document and application sharing and one-click meeting access from Outlook, SharePoint and Mobile phones. In addition to Lync 2010 and Lync Server, Microsoft Lync Online will be available as part of Office 365 with voice capabilities available in 2011.

New Screenshot Capturing Tool
Oasys Limited’s new Mail Manager 5.2 features an expedient new screen grab tool, Snap ‘n’ Send, and compatibility for Windows Mobile. Snap ‘n’ Send lets users capture and combine on-screen images, add markups and text and send the new document directly from Microsoft Outlook. Snap ‘n’ Send eliminates the multiple steps typically required to save and send a screen grab. Users can capture a screenshot of only the images they need, which can then be copied to the clipboard or pasted directly into an MS Outlook e-mail. Users can also type text directly onto a screen grab; mark up images with text, arrows, circles and squares; copy screenshots directly to the clipboard or export to PDF; save images directly to their desktop; and paste images directly from e-mail.

Free SharePoint Search Tool
Metalogix Software Search First is a free tool developed in conjunction with Microsoft to help existing SharePoint 2007 users leverage new SharePoint 2010 search capabilities. With the tool, users can take advantage of more accurate and relevant search results and increased search flexibility and customization, all within an existing SharePoint 2007 environment. Search First enables SharePoint 2007 users to upgrade their search infrastructure to SharePoint 2010 while maintaining a user experience they are familiar with. The tool is designed to help 2007 users better manage their SharePoint data and ease into migration to SharePoint 2010.