October 01, 2018

Real Estate Purchase & Sale Code Set Description

LA00 Preliminary Deal Terms

Work on Preliminary Matters (Letter of Intent, Confidentiality Agreements, Structuring Advice)

Time related to:

  • Drafting, negotiating and amending preliminary stage agreements
  • Drafting and negotiating term sheets
  • Confidentiality agreement
  • Broker agreements
  • Advice regarding transaction structure

LB00 Matter Organization

Time that cannot be coded anywhere else and that relates to project management activities not clerical in nature, i.e., time spent overseeing the management of the matter based on assuring that scope, time and cost are evaluated, monitored and communicated.

Includes adjusting the level of effort and assignment of work, communicating among the team and with the client based on changes in circumstances and evaluation of budget against actual.

LC00 Document Preparation

LC10 Lease Agreement Time related to drafting, negotiating and amending the lease agreement that contains the business terms of the transaction.

LC20 Ancillary Documents Time related to drafting, negotiating and amending ancillary documents for the transaction, such as assignments, indemnities, and work letters.

LC30 SNDAs/Estoppels Time related to the preparation and negotiation of SNDAs and estoppels.

LD00 Local Counsel Matters

Time spent communicating with local counsel, distributing documents to local counsel, discussing issues with local counsel and revising documents based on local counsel comments. [Not for use if acting as local counsel – use other codes.]

LE00 Due Diligence

LE10 Due Dilligence and Disclosure Schedules Time spent ordering and reviewing due diligence (e.g., liens, litigation, bankruptcy checks, other background checks); also time related to drafting, reviewing and negotiating disclosure schedules.

LE20 Title Review Time related to ordering, reviewing and negotiating title insurance and surveys; other real estate due diligence.

LE30 Regulatory and Specialty Matters Time related to work done by a subject matter expert without overall responsibility for the transaction should be billed to the specialist codes. The following codes relate to consultation regarding particular areas of expertise. Even if the work might be posted to another code (e.g., Due Diligence and Disclosure Schedules), the work of a subject matter expert should be reflected in the specialty code. This also includes obtaining regulatory clearances if the work is done by the subject matter expert. For clarity, those with primary responsibility for transaction would not use this code even for time spent working with the subject matter expert.

This phase code should NOT be used for the recording of time. The specific task codes listed below should be used by the subject matter experts supporting the transaction. Each subject matter expert should record all his or her time under a single specialty Code, regardless of whether the time could fall into any of the deal phases.

LE31 Environmental Time relating to environmental due diligence, transfer of environmental permits and other environmental matters.

LE32 Tax/ERISA

Time relating to:

  • Tax-related Transaction structuring
  • Tax due diligence
  • Negotiation of tax allocations, indemnifications and representations
  • Partnership and operating agreements
  • Negotiation of ERISA representations and covenants

LE33 Land Use Time related to zoning review and other zoning due diligence and issues.

LF00 Opinion Matters

Time related to preparation of opinion requirements, preparation of opinion letters, review of opinion letters.

LG00 Closing Matters

Time spent on closing of the transaction.

LH00 Post-Closing

Time relating to post-closing matters including review of title policies, preparation and distribution of closing sets and review of and negotiation of post-closing. Note: Post-closing SNDA’s and estoppels would be under the separate phase code.

LZ00-LZ99 Custom Code Tasks

These codes have been reserved for customization. Any vendor or client who determines that customization is necessary should only use codes within this numbering sequence in order to avoid conflicts with anticipated future expansion of the standard.