When attempting to get public records into evidence, litigators should not assume city or state records may be admissible for hearings and trials through “judicial notice.” Most judges would sustain an objection based on authenticity. The better approach is through an Affidavit of Records Custodian through Rules 44 and 45. An Affidavit of Records Custodian primarily allows the custodian of the requested records to send the records to the court to be admitted into evidence without testifying to the validity of the requested records in person.
Litigators should first, of course, issue a subpoena to the relevant party or custodian requesting the needed documents. The custodian of the requested documents can then respond to the subpoena, with the relevant documents, by registered or certified mail or personal delivery, in lieu of testifying in person.