In the third and final article in this series, I discuss platform-specific tips for maximizing efficiency and productivity. (The first article in this series discussed fundamental rules for cybersecurity, and the second article discussed password security and practices for effective password management.)
Efficient navigation of the workstation, office productivity programs, and web browsers is crucial for legal professionals. Hotkeys are potent tools for optimizing research and workflow management, and they enable attorneys to manage their workstations, productivity programs, and web browsing, saving time and energy and enhancing productivity in their daily online interactions.
Specific hotkeys are also crucial for quick security responses, as the computer of one of my friends, who worked for a federal judge, was significantly tampered with, with sensitive judicial information in the work area, when that person left it unattended and unlocked. Simply pushing Windows Key + L would have prevented such a vast security outcome by locking the computer to the lock screen (assuming a password was set on the machine). In the fast-paced world of legal practice, mastering Windows hotkeys can significantly enhance productivity and cybersecurity.
Essential hotkeys include the following hotkeys for Windows, Microsoft Word, and web browsers:
For macOS and other office productivity programs and web browsers, do an online search for similar commands if they exist.
Hotkeys are indispensable tools, enabling legal professionals to navigate Windows, office productivity programs such as Microsoft Office, and web browsers with precision, ultimately saving time and streamlining tasks in their legal practice.
Operating systems do not last indefinitely: They have expiration dates commonly called “sunsetting” or “end of life.” This marks when an operating system no longer receives security updates or new features, significantly impacting its functionality and security.
For users of Microsoft Windows, being aware of these sunsetting dates is essential for maintaining a secure and efficient computing environment. Here is an overview of the sunsetting timelines for various Windows versions:
In contrast, Apple’s approach to supporting its operating systems differs slightly. Typically, Apple provides around three years of support for its recent operating systems. However, there is no official statement from Apple confirming this policy. This lack of a formal communication means that Apple users must remain particularly vigilant about their system updates and the potential security implications of using older versions.
A notable event in this context was the expiration of the “IdentTrust DST Root CA X3” root certificate on September 30, 2021. The expiration had widespread effects, causing older computers and phones to receive certificate warnings when accessing websites that use Let’s Encrypt certificates. Affected devices included Apple computers running macOS 10.11 (“OS X El Capitan”) or earlier, Windows XP Service Pack 3 or earlier (which sunsetted in April 2014), iPhones with iOS 9 or less, Nintendo 3DS game systems, and PS3 game consoles. This incident led to a surge in complaints from attorneys and users suddenly facing unexpected security alerts.
For attorneys and legal professionals, understanding the life cycle of their operating systems and the implications of sunsetting is not just a matter of convenience; it is a critical aspect of ensuring the security and integrity of their digital practices. Staying updated with these timelines and planning for necessary upgrades or transitions is indispensable in maintaining a secure and reliable technological environment.
Cybersecurity is not a mere addendum to legal practice but a fundamental aspect that demands vigilant attention and continuous adaptation. The comprehensive guidelines outlined in this article, from understanding the security protocols to being aware of the operating system life cycle, provide attorneys with a robust framework to fortify their digital practices. As legal practitioners, we must stay abreast of technological advancements and emerging cyber threats.
By staying vigilant against digital threats, integrating effective password management strategies, and optimizing our use of technology, we enhance our personal efficiency and contribute to the collective security and resilience of the legal field. In doing so, we protect ourselves and our clients while strengthening the foundations of both justice and confidentiality, which are the pillars of our profession, whether physical or digital.
