September 2011 | ABA Law Firm Marketing Strategies Conference Preview
The Digital Edge
47th Edition: The Lawyer's Guide to Microsoft Word 2010
This month Jim Calloway and Sharon Nelson interview Ben Schorr of Roland Schorr & Tower, who is the author of The Lawyer's Guide to Microsoft Word 2010. Ben shares several tips and great information about all of Microsoft Office 2010.
Roland Schorr & Tower: Tech Talk Blog http://www.rolandschorr.com/blogs/index.php?blog=6
OfficeForLawyers Blog http://www.officeforlawyers.com/
Ben is @bschorr on Twitter
You can purchase Ben’s book online at The Lawyer's Guide to Microsoft Word 2010
Ben Schorr says that Microsoft Office Home and Business 2010 is the right version for most law firms. It is priced at $279.99. http://office.microsoft.com/en-us/home-and-business/ You may be able to find it slightly cheaper on Amazon. Larger firms can get enterprise licensing.
Introducing Backstage (aka the Return of the File tab): Microsoft has gotten rid of the unpopular Office Button in 2010 and incorporated Backstage instead. http://office.microsoft.com/en-us/word-help/introducing-backstage-HA010372688.aspx?CTT=1
Ben says that the best bargain is no longer buying a copy of Word preinstalled on the machine, but to buy it separately. Why? Because an OEM license is linked to a particular machine. You cannot install it on a different machine. Buying retail means you can install it on two machines where you are the primary user (e.g. desktop and laptop) and install it on different machines if you change workstations. Microsoft Office preinstalled by the manufacturer is an OEM copy and locked to the PC. Buying it at Best Buy or Amazon or wherever in the box is retail. Even those Product Key Card licenses you can find at certain computer retailers are the same as OEM licenses, locked to the machine. See Ben’s blog post on this topic. http://www.rolandschorr.com/blogs/index.php/may-i-see-your-license?blog=5
Wikipedia on Microsoft Word 2010 http://office.microsoft.com/en-us/word-help/introducing-backstage-HA010372688.aspx?CTT=1
OneNote is now included in MS Office suites. http://en.wikipedia.org/wiki/Microsoft_OneNote
Ben says one of the most important learning curves for users is using styles. Lawyers really need to use several styles routinely. Using templates is important, too.
Ben’s Tip of Moment----
“Next time you open a document in Word 2010 that you were working on previously, try pressing SHIFT+F5. It'll take you right back to the last point you were editing in the document! This also works within the document, if you're editing and you move to another point in the document (either intentionally or accidentally) SHIFT+F5 will take you back to the last point you were editing.
“Press SHIFT+F5 again and it will take you to the point before that. SHIFT+F5 again will take you to the point before that. SHIFT+F5 once more will just take you back to the first spot. This feature was (at least partially) broken in Word 2007, but it's in all its glory in Word 2010.”
Jim Calloway is the Director of the Oklahoma Bar Association Management Assistance Program. He publishes the blog Jim Calloway's Law Practice Tips and was the co-author of the book Winning Alternatives to the Billable Hour (2nd ed.) (2002 ABA.) He was chair of ABA TECHSHOW 2005. He is a member of the Council of the ABA's Law Practice Management Section and chair of its Practice Management Advisors Committee. He is co-chair of the 2007 GP/SOLO National Solo and Small Firm Conference. He has been named a Fellow of the College of Law Practice Management. He writes Law Practice Tips column for the Oklahoma Bar Journal. The archives of that column are available online here.
Sharon Nelson is the President of Sensei Enterprises, Inc., a computer forensics and legal technology corporation based in Fairfax, VA. She is a co-author of The Electronic Evidence and Discovery Handbook: Forms, Checklists and Guidelines (2006, ABA), Information Security for Lawyers and Law Firms (2006, ABA) and The 2011 Guide to Legal Technology for Solos and Small Firms (2011, ABA).
She is the co-author of the monthly legal technology column "Hot Buttons" in Law Practice magazine and writes and speaks on the subjects of electronic evidence and legal technology throughout the country. Ms. Nelson has been interviewed by ABC, NBC, CBS, CNN, NPR and Oprah's "O" Magazine. She is past chair of the ABA TECHSHOW and has spoken at TECHSHOW for the past eight years.