At some point, an attorney may find a need to include people in a meeting who are in a remote location. Technology allows for people to meet even if they are not in the same room, state or country. The online web and video conference services provide the ability to have all participants hear the same presentation, view the same slides and ask questions. The conference can be set up to include the option for users to dial in to a service to hear audio via their phone line and also to allow them to ask questions over the phone. Audio can also be provided through the computer and users can listen using headphones and will have the option to type in questions or comments.
Presenters may decide to purchase videoconference equipment for their business locations or use one of online services that are now available. A pay per use service may work best for businesses that will have occasional use for video conferencing. Video or web conferencing can be an effective way to collaborate on projects.
Web and videoconferencing are exciting new technologies that allow all members of a meeting to feel included. However, care must be taken when using these services. Online conferencing can pick up background noises so users should mute their phone if they have dialed into a meeting and are not talking. Participants who are on camera should be aware of their facial expressions since other participants will be looking at them throughout the course of the meeting. The Resources section in this FYI provides links to articles on etiquette and presentation techniques for videoconferencing. Helpful tips on clothing choices, preparing an agenda and keeping the conference moving are provided in the articles.